Is USA Staffing a system of record?
USA Staffing’s Onboarding features captures data from the New Hire and HR Users to populate and generate forms. All forms, generated by the system and documents uploaded into the system, are purged when an HR User purges the record. USA Staffing is not a system of record for the PDF form/documents.
In accordance with the archive process established by the NARA disposition schedules, data captured from a New Hire is not retained by the system for use in subsequent onboarding processes. However, an audit trail tracks when data was inserted, modified, or deleted in case of litigation. All data retention is covered under the GOVT‐1 System of Record Notice (SORN).
Is there a timeout feature in USA Staffing?
Yes. For security reasons, the entire USA Staffing system is set to timeout 15 minutes after the last action performed by the user, excluding mouse clicks and text entry. Users should click “Save” after they enter data to ensure information is not lost when the system times out.
What reporting capabilities are available in USA Staffing for Onboarding?
USA Staffing provides both standard reports and ad hoc reporting capability, exclusively through the Power BI business intelligence tool. Standard reports on New Hire information, forms, transmissions, and time to hire are available, and new reports are regularly being added. Ad hoc reporting is supported. Both standard and ad hoc reporting capabilities allow for tabular reporting, as well as integrated visualizations. Access to bulk new hire data is also available through the USA Staffing Data APIs. For more information regarding the data and reports available from USA Staffing, visit the USA Data Resource Center or contact your USA Staffing Account Manager.
Is USA Staffing 508 compliant?
Yes. USA Staffing is continually tested for security and 508 compliance prior to each system release.
How does USA Staffing comply with Government mandates and guidance, OPM requirements, etc.?
The system complies with all aspects of EHRI guidance and follows the HRLOB Concept of Operations. USA Staffing meets all Federal Information Security Management Act (FISMA), National Institute of Standards and Technology (NIST), and Office of Management and Budget (OMB) security and compliance requirements.
Who should I contact with questions about USA Staffing’s Onboarding features?
Contact your USA Staffing Account Manager with questions or for additional information about the Onboarding features available in USA Staffing.