Application Training Exercise 2
Now that you have completed the online portion of training for Application, it is time to practice what you have learned. Use this step-by-step guide to help you practice this lesson. Retain your notes to assist you with other lessons.
Applying to a job requires a Login.gov account, a completed USAJOBS profile, and a released, and open, USA Staffing announcement. If you already have a Login.gov account and USAJOBS profile in the test environment, you can skip the first practice exercise and proceed directly to this exercise.
- Login.gov Account & USAJOBS Test Profile: To test whether you have a Login.gov account and USAJOBS profile in the test environment, go to: https://www.uat.usajobs.gov/, select Sign In at the top of the page, and attempt to sign in. You will be directed to Login.gov to sign in with your e-mail address and password. The system will require you to enter a one-time security code you receive via text or phone call. If you don’t have a test account, use the Application Training Exercise 1 to create one.
- USA Staffing Announcement: To practice the application process you will need a test announcement that was created in the USA Staffing Training environment that is currently open. If you are taking this course in the standard staffing order you created and released an announcement in the last module and can use that one. If not, work with your Office Administrator to get a sample job announcement that you can apply to for this exercise. The person with access to the announcement in USA Staffing will be able to provide you with a direct access link to the announcement from the Announcement Text page.
The Announcement I Am Going to Apply to: __________________________________________________
You can access the entire practice training series on the USA Staffing Training Resources page at: USA Staffing Online Training Exercises – Advisory Board Resource Center
1. Go to the Test USAJOBS environment: https://www.uat.usajobs.gov/. Select the Sign In button at the top of the page and sign in to your Login.gov account for USAJOBS.
2. While you are signed into your USAJOBS account, select the direct access link for your test announcement. (Or search for and find your announcement using the control number if the job is not designated as Internal Merit Promotion.) You should see your test applicant name at the top of the page. If the Apply Online button is not appearing in your view it means the job is either not currently open or someone un-checked the Apply Online option on the Settings page.
3. Select Apply.
4. After selecting Agree to the USAJOBS's terms and conditions page, the Welcome to the USAJOBS Application process page will display. To begin the transfer, select a Resume. Select Save and continue.
5. Select any documents you want to transfer. Select Save and continue.
6. Review the documents that will be transferred, select the Acknowledgement at the bottom of the page, and select Save and continue.
7. Next indicate if you would like to transfer your demographic information to USA Staffing, select Save and continue.
8. Next you will select how you heard about the job, select Save and continue.
9. Now you will certify the information you are submitting is true and submitted in good faith.
10. Now you will see the Continue to Agency message.
11. When you reach Application, the page will show the retrieval from USAJOBS. Once the page is Done, you can select Continue.
12. If this is the first time this account is applying to this organization, you will receive the Personal Security Information page. Complete the three required items. Subsequent applications to the same USA Staffing organization will not require this page. You should make a note of what you enter here so you will have this information for later lessons. If you take the New Hire course, you will need this information to verify the applicant identity when they attempt to log in. Record the info here:
- Month of Birth: _______________
- Day of Birth: _________________
- Last 4 of SSN: ________________
Use the Continue button to advance to the next page for each page in this system.
13. Next you will review the Biographic Information page. The information is transferred from USAJOBS. Any updates to this page will not update your USAJOBS account or any other applications.
14. Next you will go to the Eligibilities page. Complete the questions on this page. Note: Your options will vary depending on what was selected when the Announcement was created.
15. If the Announcement has any Preferences, you will be asked to select them next.
16. Now you will complete the Assessment page.
17. Next, use the drop-down arrow to select any Available Documents for each of the Accepted Documents categories. Note: Your page will vary based on what was selected in the Announcement and what documents you selected to transfer from USAJOBS.
18. Upload a new document using the Upload button at the bottom of the page.
19. Add your uploaded document to an Accepted Documents category by using the drop-down arrow. Remember that only documents showing as selected on this page will be transferred to USA Staffing. select Continue.
20. You are now on the Review and Submit page. From this page you can look over your application. Also, you may want to try selecting Help Center to access the Online Help. Online Help will open in a separate browser tab.
21. When ready, you will acknowledge the supporting documents, and select the Submit Application button. Note: Until you select the Submit Application button your application is not complete and will not transfer to USA Staffing.
22. Once complete, give the system up to one hour to process your documents. Then log back into your USAJOBS account and check your application status. select the + next to a job title to see detailed information about your application. select the Additional Application Information button to see details.
This concludes the second lesson on Application.