New Hire Training Exercise 3
Now that you have completed the online portion of training for New Hire, it is time to log into the Training environment of USA Staffing to practice what you have learned. Use this step-by-step guide to help you practice this lesson. Retain your notes to assist you with other lessons.
You can access the entire practice training series on the USA Staffing Training Resources page at: USA Staffing Online Training Exercises – Advisory Board Resource Center.
This practice exercise will walk you through accessing the USA Staffing Onboard system as the new hire. Since you will be taking these steps as the new hire, you will need to do the following before you begin:
• Complete New Hires Practice Exercises 1 or 2 to create a new hire record.
• Assign tasks to the new hire record.
• Send the Tentative Job Offer email notification to the new hire.
• Be sure you have access to the e-mail account for the new hire selected from the certificate or the manual record.
• Have access to the login.gov (for USAJOBS) account for the new hire. You will need to create a login.gov account if the new hire does not have an existing account.
New Hire Name: ___________________________
1. Check the email account you have created for the new hire to access the Tentative Offer email. Select the unique access link in the email.
2. After selecting on the unique link, you will be directed to the Tentative Job Offer response page.
3. Select Accept.
4. Select the Continue button on the Tentative Job Offer response page.
5. After selecting the Continue button, you will be directed to the login.gov page for USAJOBS. As the new hire, select the Sign In button and follow the system prompts to access your account.
If you do not have a login.gov account, select the Continue button. You will need to create an account to access your Onboard account.
6. Once signed in, you will be directed to the USA Staffing Onboard Welcome Page. Review the information on the page and select Start to begin completing the assigned tasks.
7. Begin by selecting the Complete New Hire Questionnaire task link.
8. After you have opened the Complete New Hire Questionnaire task, the Task Details page will display all questionnaires associated with data fields to be completed. The information entered in the data fields are used to automatically populate the onboarding forms assigned to the new hire.
9. After you have completed all questionnaires within the Complete New Hire Questionnaire task, select the next task listed to begin reviewing the details for the task.
10. Select the form name to begin reviewing the populated form.
11. Once you have reviewed the accuracy of the information provided on the form, sign and submit the form. Then, proceed with reviewing, signing and submitting all other assigned forms and ensure that you have completed all other tasks. (Note: If you receive a message that you cannot sign a form until the start date, log into USA Staffing as a HR User, open the record, and complete the Verify New Hire Arrived for First Day of Duty task).
12. After you have completed all of the assigned tasks, the Congratulations! message will display indicating you have completed the onboarding process in USA Staffing as the new hire. Select Close the message and this Task Details page to return to the main Tasks page.
13. The Tasks page will display green checkmarks next to all tasks indicating they are complete.
This concludes the lesson on Accessing USA Staffing Onboard as the New Hire.