This outlines the step-by-step process for activating your agency's eOPF Instance in order for your organization to send forms and documents to the eOPF system. Your Account Manager will work directly with your agency's points of contact (POCs) as well as USA Staffing's Onboarding Team to configure your agency's eOPF Instance.
Step 1:
Contact your USA Staffing Account Manager (AM) to request to activate your agency’s eOPF transmission instance. Your AM will provide the following to the Onboarding Team (ONB): 1) the name of your agency and 2) the name and email address of at least one point of contact at your agency.
Step 2:
The Onboarding Team (ONB) will confirm with the AM that your agency has a signed Statement of Service (SOS) on file.
Step 3:
After the SOS is verified, the ONB will verify if there is an existing eOPF instance for the agency in the Production environment, and if not, obtain the instance code from the eOPF Program Office.
The ONB will also verify and/or add the forms and documents that are transmittable via an Entry On Duty (EOD) system outlined in OPM’s *EOD Requirements and Systems Certification document. This document is for informational purposes and provides essential information regarding the eligible forms and documents that can be transmitted from USA Staffing to the eOPF system.
The specific forms/documents are included in the table below:
| Form Number | File Type | Form Type | Folder Side |
|---|---|---|---|
| OF 306 | Doc + Form | EMPLOYEE | Permanent |
| SF 61 | Doc + Form | EMPLOYEE | Permanent |
| SF 144 | Doc + Form | EMPLOYEE | Permanent |
| SF 312 | Doc + Form | INVESTIGATION/ SECURITY CLEARANCE | Permanent |
| SF 3109 | Doc + Form | BENEFITS | Permanent |
| SF2823 | Doc Only | BENEFITS | Permanent |
| SF 3102 | Doc Only | BENEFITS | Permanent |
| SF 1152 | Doc Only | BENEFITS | Temporary |
| TSP 1 | Doc + Form | BENEFITS | Permanent |
| DG 15 | Doc Only | EMPLOYEE | Permanent |
| DG 30 | Doc Only | EMPLOYEE | Permanent |
| DG 60 | Doc + Form | BENEFITS | Permanent |
| SF 2809 | Doc + Form | BENEFITS | Permanent |
| SF 2817 | Doc + Form | BENEFITS | Permanent |
| SF 15 | Doc + Form | EMPLOYEE | Permanent |
Step 4:
The ONB will notify the Account Manager when the forms and documents have been added to the customer’s organization in Production. The ONB will also set the eOPF transmission delay period to the standard 14 days.
- The eOPF Transmission Delay period is the hold time between the new hire’s start date and when the forms and documents are transmitted to the eOPF. This delay period (one pay period) gives the agency time to create the eOPF, payroll record, process the SF-50 etc. During this time, agencies may queue forms and documents for transmission, but the files will not be sent to the eOPF system until after the delay period. Customers can request a different delay period between 0-30 days that best meet your business needs.
Step 5:
The AM will notify the agency point of contact (POC) when the eOPF transmission instance is available and ready for use.
The AM will also instruct the agency POC to log in to USA Staffing and navigate to Admin > Customer and select the eOPF Instance dropdown to choose your agency’s name for all Customers that will be sending transmissions to the eOPF system. This step must be completed for your agency to transmit files to the eOPF system (see example below):
NOTE:
- *Due to the complexities involved in the transition to the eOPF modernized cloud platform in June 2025, the interconnection to the eOPF Test site is unavailable until further notice. Therefore, agencies will not complete the certification testing in Stage and can activate their instance in Production upon request and eOPF approval.
- In addition, after the eOPF modernization was completed, some agencies have been encountering transmission delays & errors. USA Staffing is tracking this information on the USAS Current System Status page where customers can check for the latest updates.